Be Careful What You Give AI
Workplace technology makes life easier, but convenience can come with hidden security risks. Learn what to consider before you click Allow, Connect, or Accept.
5/1/20262 min read
Technology is designed to make our workday easier.
We can sign into applications with one click, connect devices in seconds, store documents in the cloud, ask artificial intelligence to summarize information, and install browser extensions that promise to save us time.
That convenience has tremendous value.
But every shortcut deserves one simple question:
What access am I giving away in return?
The Five Minute Tool That Wants Everything
A new application may save you several minutes a day, but look at what it requests before clicking “Allow.”
Does a scheduling application need access to all of your contacts?
Does a browser extension need permission to read and modify information on every website you visit?
Does an AI tool need confidential company information to complete the task?
Permissions are easy to approve and easy to forget.
Take a few seconds to understand what you are authorizing.
Be Careful What You Give AI
AI can be an extremely useful workplace tool, but employees should know what information is appropriate to enter into an AI service.
Customer information, internal documents, passwords, financial information, proprietary business data, and other sensitive material should not automatically be copied into a third party AI platform simply because doing so is convenient.
Understand your organization's policies and the service's data practices before sharing business information.
One Click Can Connect More Than You Realize
“Sign in with Google,” “Sign in with Microsoft,” and similar options can eliminate another password, but they may also establish connections between services.
The same principle applies to integrations between calendars, email, cloud storage, project management systems, and other applications.
Periodically review which applications have access to your accounts and remove those you no longer use.
Smart Devices Deserve Attention Too
Printers, cameras, televisions, speakers, conference room equipment, robotic vacuums, and other connected devices can become part of a company's digital environment.
Change default passwords when applicable. Install security updates. Disable unnecessary features. Consider whether a device actually needs an internet connection to perform its job.
Convenience should not mean connecting everything simply because we can.
Make the Secure Choice the Convenient Choice
Security does not have to make the workday difficult.
Password managers, multifactor authentication, automatic software updates, approved AI tools, secure cloud platforms, and sensible access controls can provide convenience while reducing unnecessary exposure.
The objective is not to avoid technology.
It is to use technology deliberately.
Before clicking “Connect,” “Allow,” “Install,” or “Accept,” take a moment to understand what you are exchanging for that convenience.
A few seconds of consideration today could prevent a much larger problem tomorrow.
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